Charter Bus Prices in Independence
Independence Coach Bus Service is here to make renting a bus in Independence simple, fast, and affordable—no matter where your travels take you across Jackson County or the entire Kansas City metro area! We know that understanding charter bus pricing is one of the most important steps when planning group transportation, which is why we’re breaking down everything you need to know about getting an accurate quote, what factors into the cost, and how you can easily book the right vehicle at the right price. Whether you’re organizing a school field trip to the Harry S. Truman Library, a corporate event downtown, a wedding shuttle to Arrowhead Estate, or a casino run to Ameristar, our team has handled it all—and we’ll make sure you get exactly what you need at a price that fits your budget.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Independence?
The cost of renting a charter bus in Independence typically ranges from $1,600 to $4,800+ for multi-day trips, with exact pricing depending on vehicle size, trip duration, mileage, and other factors. Minibuses generally cost $1,500–$3,000 per day, while full-size 56-passenger coaches run $2,500–$4,500+ per day. Short local trips may be billed by the hour ($200–$400/hour, 5-hour minimum), but most longer itineraries are priced per day or per mile ($7–$9/mile). Additional expenses like tolls, parking fees, and driver hotel/lodging (if required) are not included in the base rate. To get an exact quote call us at 816-815-5410
What Factors Influence Charter Bus Pricing in Independence?
Several key factors influence the final cost of your charter bus rental in Independence:
- Trip Duration: Longer trips (multi-day or out-of-state) cost more than short local transfers.
- Mileage: Total distance traveled affects pricing, especially for out-of-town destinations.
- Vehicle Size: Larger buses (e.g., 56-passenger) are more expensive than smaller minibuses (18–35 passengers).
- Fleet Availability: High demand during peak seasons can increase rates.
- Local Event Calendar: Major events like Chiefs/Royals games, the Santa-Cali-Gon Days Festival, or concerts at Cable Dahmer Arena can impact availability and pricing due to increased demand.
- Additional Expenses: Tolls, parking fees, and driver lodging (if required) are extra.
When you contact Independence Coach Bus Service for a quote, we’ll ask about your itinerary, passenger count, and any special needs to provide an exact price upfront. Once you receive your quote, you can easily book online!
Sample Trip Pricing Examples
Example #1
A local high school is planning a government class field trip to the Missouri State Capitol in Jefferson City. They need transportation for 40 students and 4 chaperones (44 total) with room for backpacks and a cooler. The itinerary includes departing from the school at 7:00 AM, arriving at the Capitol by 10:00 AM, touring until 2:00 PM, and returning home by 5:00 PM. Total round-trip mileage is approximately 330 miles.
Vehicle: 56-passenger charter bus
Pricing: $8.50 per mile x 330 miles = $2,805
Additional Fees: Parking at the Capitol ($50), no tolls, no overnight lodging required
Total Cost: $2,855
This example shows how a single-day, long-distance trip within Missouri is calculated based on mileage, with a full-size coach accommodating the entire group comfortably.
Example #2
A mid-sized company in Independence is launching a corporate shuttle program to help employees commute to their downtown Kansas City office. They require two minibuses to run during peak hours, five days a week. The distance between the Independence pickup location and the downtown office is 12 miles one way (24 miles round trip), and each shuttle will make three round trips per day. The service will operate continuously for one month (22 weekdays).
Vehicle: Two 25-passenger minibuses
Pricing: $1,200 per day per minibus x 22 days = $26,400 x 2 minibuses = $52,800
Additional Fees: Downtown parking permit ($300/month per vehicle) = $600
Total Cost: $53,400
This example illustrates the cost structure for a recurring corporate shuttle, billed at a daily rate with additional parking fees factored in.
Example #3
A couple is hosting their wedding at a historic estate in Independence that has limited on-site parking. To accommodate guests, they are arranging a shuttle service from a nearby hotel block. The guest list includes 120 people, requiring two 56-passenger buses making multiple trips. The venue is 8 miles from the hotel, and the shuttle will run continuously for 6 hours to cover both the ceremony and reception.
Vehicle: Two 56-passenger charter buses
Pricing: $350 per hour x 6 hours = $2,100 per bus x 2 = $4,200
Additional Fees: None (no tolls or overnight lodging)
Total Cost: $4,200
This scenario demonstrates hourly pricing for a local event requiring continuous shuttle loops between a hotel and a venue.
Example #4
A youth soccer team from Independence is traveling to St. Louis for a weekend tournament. The group consists of 18 players, 4 coaches, and 10 family members (32 total). They need a minibus with extra storage for equipment bags. The trip includes departing Friday afternoon, returning Sunday evening, and staying two nights in a hotel. Total round-trip distance is 500 miles.
Vehicle: 35-passenger minibus
Pricing: $7.50 per mile x 500 miles = $3,750
Additional Fees: Driver hotel room ($150/night x 2 nights = $300)
Total Cost: $4,050
This example highlights a multi-day, out-of-town trip with mileage-based pricing and required driver lodging.
Example #5
A local church is organizing a weekend retreat to Branson, MO, for 25 members. They need a minibus with reclining seats and a DVD player for entertainment. The itinerary includes leaving Friday morning, spending two nights in Branson, and returning Sunday afternoon. The round-trip distance is 420 miles.
Vehicle: 25-passenger minibus
Pricing: $7.00 per mile x 420 miles = $2,940
Additional Fees: Driver lodging ($120/night x 2 = $240)
Total Cost: $3,180
This scenario shows how smaller groups can use a minibus for regional travel, with costs broken down by mileage and overnight expenses.
Example #6
A corporate group of 50 employees needs transportation from their Independence office to Kansas City International Airport for a company retreat. They require a single trip to the airport with luggage storage. The distance to MCI is 35 miles, and the job will be completed in under 5 hours.
Vehicle: 56-passenger charter bus
Pricing: $400 per hour x 5 hours = $2,000
Additional Fees: Airport parking fee ($75)
Total Cost: $2,075
This final example covers a straightforward airport transfer charged at an hourly rate with a nominal parking fee.
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